Administrative Assistant for License Plate & Vehicle Administration

Welcome to the Kleyn Group!

Over the past 105 years, De Kleyn Group has grown into the leading partner in used trucks, trailers, vans, and parts. Working at Kleyn means being part of a team of professionals, each an expert in their own field. Together, we form a powerful unit driven to provide every customer—anywhere in the world—with the best possible solution to their mobility needs. That’s why we’re always curious about how things can be done faster, better, and smarter. Today, we also offer extended warranties and financing options, and we support our customers with smart digital solutions. We consistently go the extra mile for those who rely on our expertise.

Your challenge

Are you an administrative talent with a keen eye for detail? Then this versatile role is perfect for you. You ensure that all vehicle documents are accurately processed in our system, so colleagues always have access to the correct information. In addition, you are the point of contact for various RDW‑related matters: from registering foreign license plates in the Dutch system to scheduling inspections for vans and trucks. These inspections may take place at our own location or externally at an RDW inspection station.

You carefully check whether all required documents are complete and make sure the workshop receives a work order on time, ensuring the vehicle is fully prepared for the RDW inspection.

You also support the license plate administration and handle a variety of general administrative tasks. Thanks to your accuracy and sense of structure, the entire process runs smoothly and efficiently.

Your team

You’ll be part of the Commercial Administration department (COMAD), a team of six enthusiastic colleagues who serve as the link between sales and final delivery. They handle all documentation related to a sale, including invoicing, compliance, export documents, license plate administration, and shipping. The department is always working to ensure smooth processes.

What do you bring?

• You hold an MBO-level diploma.

• You are reliable, accurate, and a strong communicator, and you are able to fully commit to work processes.

• You have an excellent command of the Dutch language, both spoken and written.

• You have experience in administrative work or are motivated to learn.

• You don’t mind working behind a computer all day.

• You are available for at least 32 hours per week, with Tuesday as a fixed working day.

What do you get in return?

• A pleasant working environment within a driven team where you will quickly feel at home.

• A no‑nonsense culture where your input truly matters.

• The freedom to carry out your tasks and responsibilities independently.

• A one‑year contract with the prospect of a permanent position.

• A competitive salary that matches your experience and skills.

• A semi‑annual bonus based on strong company results and your personal performance.

• Various opportunities for training, courses, and personal development.

• A solid pension scheme and 29 vacation days based on a 40‑hour workweek.

• The option to participate in collective insurance plans.

• The most enjoyable quarterly team gatherings in the region.

Interested?

Questions about the role? Feel free to call our HR department at +31 (0)183-668 420—they’ll be happy to help. Ready to apply? Send an email to vacatures@kleyn.com with your CV and a motivation letter. Once we receive your application, we’ll let you know as soon as possible whether we’d like to invite you for an introductory interview.